The 30-Day Ops Reset
Your Business Is Growing.
So Why Does It Feel Like It's Eating You Alive?
In 30 days, we rebuild your operations from the ground up fixing the leaks, automating the chaos, and installing the systems that let your business run without you running on empty.
What changes in 30 days:
30 minutes. No pitch. We'll tell you honestly if this is the right fit.
Who This Is For
Does Any of This Sound Familiar?
The 30-Day Ops Reset is built for small business owners who are good at what they do but are being crushed by how their business runs. If you're nodding at more than three of these, we need to talk.
You're losing jobs to competitors who simply answer the phone faster not because they're better.
You're working nights and weekends just to keep up not to get ahead.
Your team keeps dropping the ball missed steps, inconsistent processes, and things that only get done right when you do them yourself.
You know money is leaking somewhere leads going cold, invoices slipping, work falling through the cracks but you can't pinpoint exactly where.
You're invisible online your website isn't converting and AI assistants like ChatGPT never recommend you.
You built a business to create freedom but right now it feels like you work for it, not the other way around.
If you recognized yourself in even three of those your business doesn't have a talent problem. It has a systems problem. That's exactly what the 30-Day Ops Reset fixes.
How It Works
A Proven 3-Step Process Built Inside Your Business
We don't hand you a binder of suggestions and wish you luck. We roll up our sleeves and work directly inside your business to build systems that actually stick.
Find the Profit Leaks
We map your entire customer journey from the first call to the final payment. Every touchpoint is examined. Every handoff is tested. We identify the 2–3 biggest leaks where you are losing the most money, time, and opportunities, and we show you exactly what they're costing you in dollars per month.
Install the Systems
We build and install the automations, AI agents, and workflows that plug every leak we found. Missed calls get answered. Leads get followed up automatically. Jobs get tracked. Invoices go out on time. We work with the tools you already use ServiceTitan, Jobber, QuickBooks, and more so there's no ripping and replacing.
Train Your Team and Hand Off
We build a simple, searchable operations playbook for your team every process documented, every system explained. We then train your team on the new workflows so the results stick long after we're done. The goal: a business your team can run confidently without pulling you into every decision.
Most clients begin seeing measurable results within the first two weeks before the engagement is even finished.
Start Your ResetEverything Included
Five Services. One Package. Complete Transformation.
The 30-Day Ops Reset bundles everything your business needs to stop losing money, get found by more customers, and finally scale without the chaos at a fraction of what it would cost to hire each service separately.
Fractional COO Services
90 days of dedicated strategic leadership working inside your business. We don't advise from the sidelines we get in the trenches, fix what's broken, and build what's missing.
- Full operational audit and roadmap
- Weekly strategy sessions with you
- Direct team coordination and accountability
Online Presence Audit
A comprehensive deep dive into how AI tools and search engines currently see your business and exactly what needs to change to make you the obvious choice in your market.
- 10+ page detailed audit report
- AI search visibility analysis
- Step-by-step fix recommendations
Operations Audit
A forensic examination of your entire workflow from lead to final payment. We find the exact points where time, money, and clients are slipping through the cracks and we quantify every leak in dollars.
- Full customer journey mapping
- Dollar-value leak identification
- Priority fix roadmap
Website & GEO Copywriting
Professional copy optimized for both AI assistants and search engines. When someone asks ChatGPT or Google for the best service provider in your area, your name comes up.
- AI-optimized website copy
- GEO-targeted content strategy
- Service page rewrites
AI Agents & Automations
We build and deploy AI-powered phone and chat agents that answer every call, qualify every lead, and book appointments around the clock then connect them to automated workflows that eliminate the manual busywork draining your team's time.
- 24/7 AI phone and chat agents
- Automated lead follow-up sequences
- Job-tracking and invoice automations
- Integration with your existing tools
90-Day Success Guarantee
After the 30-day implementation, we stay with you. You get our full Fractional COO Service for 60 aditional days to make sure everything is running smoothly, your team is fully trained, and the results are holding. We don't disappear when the work gets hard.
Optional after 90 days:
AI Agent Management
We continue monitoring and improving your AI phone and chat agents as your business evolves.
From $750/monthOngoing SEO & Content
Monthly content and optimization to keep growing your organic and AI search visibility.
Custom pricingTeam Training Program
We train your staff on every tool and system we've built so your team owns it independently.
One-time feeClient Results
Real Businesses. Real Numbers.
Don't take our word for it. Here's what happens when small business owners stop patching problems and start fixing the system.
Before working with Heart Craft Media, we were losing at least five jobs a week to missed calls alone. After the 30-Day Ops Reset, our closing rate is up 45% and I finally have time to focus on growing the business instead of constantly putting out fires. It's the best investment we've ever made.
Joseph rebuilt our local SEO and AI search presence from the ground up. We're now showing up in searches we were completely invisible in before and the leads are coming to us instead of us chasing them.
We highly recommend Heart Craft Media to any contractor serious about growing their business. They came in, identified exactly where we were losing jobs, and built systems that actually hold up under a busy season not just when things are quiet.
Heart Craft Media are brilliant at spotting profit leaks and building automations that actually fix them. Within the first month they found revenue we were simply leaving on the table and put systems in place to capture it permanently.
Want results like these for your business?
Book Your Free Strategy CallCommon Questions
Everything You Need to Know Before You Decide
Still have questions? These are the ones we hear most. If yours isn't here, ask us directly on the strategy call.
The intensive implementation diagnosing problems, building systems, deploying AI agents, and writing your new copy happens in 30 days. But you don't get left alone after that. You receive 60 additional days of our Fractional COO services to make sure everything holds, your team is fully trained, and any issues get resolved immediately. Think of it as 30 days of heavy lifting followed by 60 days of making sure it sticks and having a COO on staff.
You have three paths. First, continue with AI Agent Management from $750/month we keep monitoring and improving your systems as your business grows. Second, add ongoing SEO and content services at custom pricing to keep compounding your visibility. Third, if you'd prefer full independence, we train your team on every tool and system we've built so you own it completely. You're never locked in you choose what makes sense at that point.
You can purchase any of the five services individually from our Services page. But the 30-Day Ops Reset exists because these services are most powerful when deployed together. The audits reveal exactly where to focus. The COO leadership fixes the operational gaps. The copywriting makes you visible to new customers. The AI agents capture every lead that comes in. Remove any one piece and the others underperform. If you want a complete transformation rather than a partial fix, this is the fastest way to get there.
This is one of the most common concerns and one of the main reasons we include 60 days of support. We set up everything, train your team step by step, and stay available during weekly check-ins to answer any question that comes up. The systems we build are designed to be operated by non-technical people. If something breaks or confuses your team six weeks in, you call us and we fix it. You don't need to understand how it works you just need to see that it does.
We work with whatever you already use ServiceTitan, Jobber, QuickBooks, HubSpot, and most major CRMs and field service platforms. We don't rip and replace. If you need new tools, we recommend the simplest and most cost-effective options and help you get set up. Any required software subscriptions are purchased by you separately we handle the setup, configuration, and training.
Still have a question we didn't answer?
Ask Us on the Strategy Call